ARC
Built for HVAC & Roofing

Never miss another job lead again.

ARC is the custom-trained AI agent that reads your inbox, replies to every lead in seconds, qualifies the job, and books the quote on your calendar — 24 hours a day, 7 days a week. Your competition is asleep. ARC isn't.

See How It Works

Click to email us. ARC will reply within 60 seconds and book your setup call automatically.

ARC Replied · 2:47 AM (instant) 12 sec response
Hi Sarah — sorry to hear about the AC, that's the worst. We can get someone out fast. I have a free estimate slot tomorrow at 9:00 AM or Thursday at 2:00 PM. Which works better? Just confirm and I'll lock it in.
Quote booked: Wed 9:00 AM · auto-added to calendar
Trained for the tools you already use
ServiceTitanJobberAccuLynx Housecall ProGoogle CalendarOutlook
The Hidden Cost of a Slow Inbox

Every minute you take to reply, your competitor is already booked.

HVAC and roofing leads aren't loyal. They email three contractors at once and go with whoever responds first. If you're on a roof or under a furnace all day, you're losing jobs you never even saw.

78%
of leads go to whoever responds first
Speed-to-lead is the #1 factor in conversion for service businesses. Most contractors take 12+ hours to reply — ARC replies in under 60 seconds.
$8K+
average value of a missed job
A single AC replacement, roof repair, or storm-damage estimate can be worth thousands. Miss four leads a month and you've lost six figures a year.
15 hrs
per week buried in your inbox
Time you should be spending on jobs, hiring, or with family — eaten up by replying to "what does it cost?" emails. ARC handles all of it.
How ARC Works

From inbox to booked job in under a minute.

No new software to learn. ARC plugs into the email and calendar you already use.

1

Connect your inbox

Securely link your Gmail, Outlook, or business email in 2 minutes. ARC monitors lead emails only — never personal or internal threads.

2

We train ARC on your business

Tell us your services, pricing structure, service area, brand voice, and scheduling preferences. ARC learns to sound exactly like you.

3

ARC handles every lead

Replies in seconds. Asks the right qualifying questions. Sends estimates when needed. Books the quote or service call straight to your calendar.

4

You show up to closed jobs

Wake up to a calendar full of qualified, scheduled estimates. Review ARC's daily digest in 60 seconds. Close more jobs. Keep more weekends.

What ARC Can Do

An entire intake and scheduling team — for less than a part-time hire.

Every feature is purpose-built for the way HVAC and roofing leads actually behave.

24/7 instant response

ARC replies to every lead in under 60 seconds — at 2 PM on a Tuesday or 11 PM on a Sunday.

Custom-trained on you

We train ARC on your services, your pricing, your service area, and your tone. It sounds like you.

Books quotes to your calendar

ARC pulls real-time availability from Google Calendar or Outlook, proposes times, locks in the booking automatically.

Sends estimate ranges

For common jobs, ARC can send accurate ballpark ranges to qualify before you visit.

Qualifies every lead

ARC asks the right intake questions — service type, urgency, address, photos, insurance — so you only spend time on real jobs.

Human handoff when needed

If a lead asks something complex, complains, or sounds upset, ARC flags you instantly.

Pre-meeting reminders

24-hour and 1-hour reminders sent automatically before each booked call. Cuts no-shows in half.

Approval mode (optional)

Want to review every reply for the first week? Toggle on approval mode. Once you trust ARC, flip the switch and let it fly.

Secure & private

End-to-end encrypted. ARC only reads emails matching your lead criteria. Your customer data is never sold or shared.

Built for Your Industry

Trained on the leads your business actually gets.

ARC isn't a generic chatbot. We tune the model for HVAC and roofing workflows specifically.

For HVAC contractors

From emergency no-cool calls at midnight to routine maintenance plan signups, ARC understands the urgency, vocabulary, and rhythm of HVAC.

  • Emergency vs. scheduled triageIt's 95° and their AC is out — ARC knows to fast-track instead of offering "next Thursday."
  • Replacement vs. repair questionsARC asks the right questions to identify whether it's a $400 service call or an $8,000 system replacement.
  • Maintenance plan upsellsFor repeat customers and post-install leads, ARC introduces your maintenance plan at the right moment.
  • Seasonal capacity awarenessDuring heat waves, ARC adjusts urgency, slot density, and service area boundaries automatically.
  • ServiceTitan / Housecall Pro syncBooked leads flow into your existing CRM. No double-entry, no missed jobs.
Typical HVAC contractor results — first 60 days
More booked estimates. Fewer missed nights and weekends.
5.2x
More leads converted
< 60s
Avg. response time
12+
Hours saved/week
$14K
Added monthly revenue

For roofing contractors

Storm seasons bury you in inquiries. Insurance claims demand fast intake. Inspections need to be scheduled before the next rain. ARC handles all of it.

  • Storm surge handlingWhen hail or high winds hit, you may get hundreds of leads in 48 hours. ARC books every single one without dropping the ball.
  • Insurance claim qualificationARC asks the right questions about insurance status, deductible, and adjuster timelines so you know what's worth chasing.
  • Photo & address collectionAsks for roof photos, exact address, and access notes upfront — so your inspector arrives with everything they need.
  • Inspection scheduling by zoneBooks inspections by geographic cluster so your crews don't drive 80 miles between estimates.
  • AccuLynx / Jobber / JobNimbusEvery booked inspection drops into the CRM you already use. ARC writes the notes for you.
Typical roofing contractor results — first 60 days
More inspections booked. Storm leads captured 24/7.
6.8x
More inspections booked
100%
Storm leads captured
15+
Hours saved/week
$23K
Added monthly revenue
With ARC vs. Without

The difference one minute of response time makes.

 
With ARC
Without ARC
Avg. lead response time
< 60 seconds
12+ hours
After-hours / weekend leads
All booked
Missed
Quote booking on calendar
Automatic
Manual back-and-forth
Lead qualification
Every lead
Only when you have time
Hours/week on inbox
~30 min review
15+ hours
Lead-to-booked conversion
5-7x higher
Industry baseline
Integrations

Plays nice with your existing stack.

Gmail
Outlook
Google Calendar
ServiceTitan
Jobber
Housecall Pro
AccuLynx
JobNimbus
CompanyCam
QuickBooks
Zapier
Make
Free 2-Week Trial

Try ARC free for 14 days. No card. No risk.

Setup takes under 30 minutes. We'll train ARC on your business, you watch it work, and decide if it's earning its keep.

No credit card required 30-minute setup Cancel anytime Full feature access
Questions, Answered

Everything HVAC and roofing owners want to know about ARC.

During setup, we collect your services, pricing structure, service area, brand voice, scheduling preferences, and 20-30 example emails you've sent before. ARC is then custom-trained on your specific business — it doesn't sound like a generic chatbot, it sounds like you.
For your first week, you can run ARC in approval mode — every reply is queued for your review before it sends. Once you trust it, switch to autopilot. ARC also automatically flags any lead it isn't confident about and routes them straight to you.
No. ARC is trained on your real past emails and voice. Customers are usually shocked when they find out it isn't a human. We keep replies short, warm, and conversational.
Yes. ARC integrates natively with ServiceTitan, Jobber, Housecall Pro, AccuLynx, JobNimbus, and most major contractor CRMs via direct API or Zapier.
Yes. All connections use OAuth, all data is encrypted in transit and at rest, and your customer information is never sold, shared, or used to train other models. ARC only reads emails matching your lead criteria.
Nothing automatic — we don't charge a card you didn't give us. After day 14, you'll get a summary of how ARC performed and you can choose to subscribe or walk away.
Standard package is $2,500/month, which includes the full ARC system (replies, calendar booking, pre-meeting reminders, post-meeting follow-up). Custom add-on agents (CRM sync, SMS reminders, etc.) are $800/month each. Most contractors break even with one extra booked job per month.
Under 30 minutes. We hop on a call, you connect your inbox and calendar, we ask you 10 questions about your business, and ARC is live the same day.
Start Your Free Trial

One click. Zero forms.

Hit the button below — pick your email service, your draft to us is already filled in. Send it, and ARC itself replies to you within a minute and books your setup call. Yes, you'll experience the product before you buy it.

Email us — ARC will respond in under a minute

Click the button to open a pre-filled email. Just hit Send.

Or email us directly: noah@arcacademy.net